Privacy Policy
Any relevant personal information relating to the Client will only be held by Sussex Genealogist (The Researcher) with their signed agreement on the Contract of Work to be performed or, for short projects, by emailed consent.
Under the General Data Protections Regulations (GDPR) – (EU) 2016/679) the Researcher is not required to gain the consent of every living person (other than the client) found within the conducted research if it “proves impossible or would involve a disproportionate effort” for historical research purposes.
What Personal Information will be kept and how will it be used?
Information relating to living people within the research will be archived, and held securely and not processed after the contracted project has been completed, paid for, and delivered in full to the Client.
Email communications with the Client, and potential clients, will be held for one year after the completion of the work, in case further work is required.
Invoices, receipt and contracts containing the name and contact details of the Client will be kept for tax purposes relating to the business of the Researcher for five or six years.
Requesting, Changing or Removing Information.
You have the right to request the details of your personal information held by the Researcher.
You have the right to correct information if it is proven to be incorrect.
You have the right to have information removed from the systems of the Researcher (except those held for tax purposes as details above).
To make any of the above changes contact the Researcher via the email or contact page on this website.
If you have any questions about your personal information which I hold, please email me.
Further Information:
We reserve the right to change this Privacy Policy at any time. All changes will be posted to this page.
You can read the GDPR Guidance here: https://ico.org.uk/media/for-organisations/data-protection-reform/overview-of-the-gdpr-1-13.pdf
Business ICO Reference: ZA318181. https://ico.org.uk/ESDWebPages/Entry/ZA318181
Updated: May 2021
Under the General Data Protections Regulations (GDPR) – (EU) 2016/679) the Researcher is not required to gain the consent of every living person (other than the client) found within the conducted research if it “proves impossible or would involve a disproportionate effort” for historical research purposes.
What Personal Information will be kept and how will it be used?
- The name and personal contact details (email, postal address and telephone number as relevant to each case) of the Client for billing purposes and specific contact related to the work requested.
- The name and contact details (email, postal address or telephone number as relevant to each case) of potential clients for communication purposes relating to a possible contract only.
- If required as part of the research brief, the Researcher will obtain from the client, or via genealogical research procedures, the full names (including previous names), birth and marriage details (dates and places), addresses (or general localities) and occupations of living relatives, related to the contracted research.
- No personal information will be given to any third party, unless required by law enforcement agencies or with the specific consent of the Client who will be given the details of the 3rd party involved.
- No personal information belonging to potential clients, the Client or any living person being researched will be used for marketing purposes.
- Only anonymised information (initials and town/County) will be used in any reviews placed by the Researcher on the company website or social media pages.
Information relating to living people within the research will be archived, and held securely and not processed after the contracted project has been completed, paid for, and delivered in full to the Client.
Email communications with the Client, and potential clients, will be held for one year after the completion of the work, in case further work is required.
Invoices, receipt and contracts containing the name and contact details of the Client will be kept for tax purposes relating to the business of the Researcher for five or six years.
Requesting, Changing or Removing Information.
You have the right to request the details of your personal information held by the Researcher.
You have the right to correct information if it is proven to be incorrect.
You have the right to have information removed from the systems of the Researcher (except those held for tax purposes as details above).
To make any of the above changes contact the Researcher via the email or contact page on this website.
If you have any questions about your personal information which I hold, please email me.
Further Information:
We reserve the right to change this Privacy Policy at any time. All changes will be posted to this page.
You can read the GDPR Guidance here: https://ico.org.uk/media/for-organisations/data-protection-reform/overview-of-the-gdpr-1-13.pdf
Business ICO Reference: ZA318181. https://ico.org.uk/ESDWebPages/Entry/ZA318181
Updated: May 2021
